DNA Submission

iGEM 2009 Part Submission
In order to qualify for winning any part-related awards at the 2009 iGEM Jamboree, the teams must document their parts according to the Part Documentation Guidelines as well as submit the physical DNA to the Registry. Following these guidelines will begin the part promotion process to get your part elevated to the Accepted rating level. Only parts that are at the Accepted rating level will be considered for awards.

For iGEM 2009 we are accepting part submissions in the form of miniprepped DNA. There is an online submission form that must be completed in order to start the DNA submission process (see more details below). Each part will go through a physical DNA screening/quality control process, in addition to the part documentation review process, before it is accepted into the Registry. We will also provide online status updates for each part during the submission process so that the part creator can find out at what stage of the screening process their part has gone through.

For instructions on how to promote your parts to your Favorites box, see the instructions page.

Part Documentation Guidelines
All the documentation for your parts is expected to follow the guidelines set by the Judging Committee. The Registry will also provide more elaborate part documentation guidelines that you may want to keep in mind when documenting your parts. Following these expanded guidelines will be necessary in order for parts to start the Part Promotion process and be promoted to Accepted parts. For more information on the Registry Part Promotion process see this Registry page for a brief explanation. A more detailed explanation of the Part Promotion process will be provided soon.

Online Submission Form
In order to accept physical DNA submission from teams in an organized fashion, we will be requiring teams to complete an online DNA submission form. The form is comprised of four parts:

Part Specification page
This page is the first page you will come to when you access the online submission form. You will need to provide your user information so that we know from whom the shipment is coming from (individual and team). You will also need to specify which one of the four formats you are sending your parts in to the Registry: Single PCR tube - If you are sending less than 4 samples, you may use the single PCR tube format to send in the physical DNA for your parts. The tube(s) must be wrapped with lab tape with the sequential number of the part written in permanent marker on tab of tape (this number is NOT the part number - it is the number of the sample i.e. #1, #2, #3, #4). When submitting 8-tube strips you must ship them in 50ml Falcon tubes. This format requires a total of 20ng of miniprepped DNA in a final volume of 10ul per sample. 8-tube strip - To send more than 4 parts at a time, use the 8-tube strip format. Wrap lab tape around the first tube in the sequence then write the part sequential number (see above) on the lab tape tab. When submitting 8-tube strips you must ship them in 50ml Falcon tubes. Each Falcon tube can hold 2 8-tube strips. Using the 8-tube strip format requires a total of 20ng of miniprepped DNA in a final volume of 10ul per sample.  96-well PCR plate - If you are submitting a large number of samples you may wish to submit the DNA in 96-well PCR plate format. You need to add the samples in the correct order. Start with well 1A and work your way down the first column. Then continue on to well 2A and down that column. Proceed in this fashion until you have added all of the samples that you are submitting. Wrap the well 1A with lab tape to provide yourself as well as the folks at the Registry with a visible marker as to where to start processing samples. Using this format requires that you submit 20ng of miniprepped DNA in a final volume of 10ul per sample. Filter paper grid - We have put a lot of effort into testing the use of high quality paper as a method by which to send DNA. If you would like to use this method, contact us and the Registry can send your team several paper grids onto which you can spot your DNA. You must combine 1.6ul of DNA at 100ng/ul with 0.4ul of 1% Cresol Red dye and spot the resulting 2ul in the middle of the box into which you are spotting your DNA. Begin with box 1A, continue down column 1, continue on to box 2A and down that column. Proceed in this order until you have finished spotting all of the samples that you are submittin. You will end up submitting at least 160ng total for each sample. 

After choosing which method for DNA submission you will use, you will continue on to specify details for each part.

Part Detail page
The part detail page is where you will do just that - add all of the details for each of the parts that you will be submitting! These are the criteria that we require for each part being submitted.


 * Part number - As you have already entered the part number on the preliminary part specification page, this field will be automatically filled in for you. Do double-check, however, to make sure that the part numbers that have been filled in correspond to the part numbers for which you are entering the details.


 * Plasmid - You will be able to choose the plasmid that your part is in from a pull down menu that lists all of the plasmids documented on the Registry. IMPORTANT: If for some reason the plasmid that your part is in does not appear on the pull down menu you must first enter the plasmid into the Registry.  Instructions on how to add a plasmid to the Registry can be found HERE.


 * Antibiotic resistance - Please provide the antibiotic resistance for each part that you provide. The software will automatically fill the entry field with what it thinks is the correct antibiotic but please double-check to make sure that it is correct.


 * Sequenced - Please tell us whether you have sequenced this DNA or not. Even you if you haven't sequenced the DNA that you are submitting, the sequence MUST be in the part documentation.  See THIS PAGE for the part documentation rules.


 * Additional information:
 * Top10 toxicity - Top10 is our standard strain that we will be transforming each part into.  Please let us know if this is going to be a problem with your parts.
 * Only a plasmid - Tell us if you are sending just a plasmid.  If so, let us know what the insert is (e.g. the insert in Registry plasmids is BBa_P1010, the ccdb "cell death" gene).
 * Not a part or a plasmid - Please provide details in the comments section if this is the case.

Part Shipment Review/Shipping details page
After entering all of your part details you are given the opportunity to review all of the information that you are about to submit to the Registry. Take a look at all of the part details and make sure they are correct. At this point you will provide the tracking number for the shipment of parts that you are sending the Registry. This tracking number is mandatory. It allows the ability to see whether the parts that you sent are stuck in customs, therefore delaying your part submission. Please provide the tracking number as well as the carrier that you are using, e.g. DHL 012345678.

Part Shipment Completion page
Once you click on the Submit Part Shipment button to finalize your submission you will come to a page that shows that you have successfully submitted your part shipment. You will also see a review of your part details that you entered on the part detail page. At this point you may want to print this page to have a record of the parts that you have submitted. Keep track of your part shipment number and check back to see what stage your submission is in (see below for details).

Shipping Instructions
Please send your samples via a shipping company that will let you track the shipment. It is important to include your shipment tracking number in your submission information details. Physical DNA for parts is due before the Jamboree (see the iGEM requirements) and if we do not receive your shipment, we will track your package and give that information to the judges. If your shipment does not have tracking information and has not arrived at the Registry we will count your physical DNA as not available. You will not be able to receive a medal, as per the iGEM requirements.

 *Important* : When shipping your samples, make sure to include a detailed description of the package so that it gets through customs. Write the following: Dry/liquid DNA, non-hazardous, non-infectious, non-regulated. For research use only.

Physical DNA Submission: Submission status
We want you to be fully aware of the status of your part while it is going through the Registry QC process. For this reason we are creating the ability for you to check back and see what stage your is at. You will be able to see when we have received the DNA

How parts make their way into the kit
Not all of your submitted parts will make their way into next year's kit, which is why selecting parts that are your "Favorites" is so important. We cannot guarantee that all of your "Favorited" parts will make their way into the 2010 kit, but they are the basis for the new parts added every year and one of the greatest contributors to the growth of iGEM and the parts registry.

Once the 2009 submissions have been selected for the 2010 distribution kit, they undergo the same QC process that we have been using for the past two years. And next year when you receive your kits, they will include a variety of new parts from the 2009 iGEM Teams.

Part Shipping Materials: ordering information

 * Single PCR tubes: Axygen MCT-060-C-S
 * 8-tube strips: Axygen PCR-0208-C or BioRad TLS 0801
 * 96-well plates: VWR 82006-650
 * Filter paper grid: paper from Crane (BT816S), grid template from Registry   [template pdf]